Port Guichon Elementary School

Home of the Orcas

Parent Handbook

Welcome to Port Guichon Elementary School

The purpose of our Parent Handbook is to provide you with information about our school, its programs and its policies. Please read this handbook and discuss relevant points with your children.

If you require information about your child's school work, please contact the classroom teacher. Our teachers are always willing to assist you. You can contact us by note, telephone or dropping by the office.

The staff and administration look forward to a positive and rewarding school experience for everyone.

School Hours
School Office Hours

Monday - Friday
8:30 a.m. to 4:00 p.m.
After 4:00 p.m. and before 8:30 a.m.
Please leave your message on the answering machine.

School Hours

Grades 1-7 - Monday, Tuesday, Thursday, Friday
8:40 - First Bell Rings
8:45 - Second Bell - Classes begin
10:25 - Recess begins
10:45 - Recess ends
12:00 - Lunch Break begins
12:15 - Bell rings - all students go outside
12:47 - Bell rings - lunch break ends
12:52 - Bell rings - Classes begin
3:00 - Students dismissed

Grades 1-7 - Wednesday
8:40 - First Bell Rings
8:45 - Second Bell - Classes begin
10:25 - Recess begins
10:45 - Recess ends
12:00 - Lunch Break begins
12:15 - Bell rings - all students go outside
12:47 - Bell rings - lunch break ends
12:52 - Bell rings - Classes begin
1:45 - Students dismissed

Morning Kindergarten - Monday through Friday
8:40 - First Bell Rings
8:45 - Second Bell - Classes begin
10:25 - Recess begins
10:45 - Recess ends
11:19 - Students dismissed

Supervision of Students

Supervision is provided on the school grounds during the following times:

Before School - 8:30 to 8:45 am
Recess - 10:25 to 10:40 am
Lunch - 12:00 to 12:52 pm
After School - 3:00 to 3:15 pm
Wednesday Only - 1:45 to 2:00 pm

Playground Boundaries

All students may play on both the front and back playground areas. Students are not to play at the front entrance of the school, the parking lot, traffic loop, or grass circle at the front of the school. In order to share the playground among the student population, there may be some restrictions by grade level on the use of the undercover area and some of the playground equipment. The bushes and ditches that surround our school are all out-of-bounds.

Morning Arrival

Students should arrive at school no earlier than 8:30 am unless they are involved in a teacher-supervised school activity.

  • At the 8:40 am bell, students enter through their own pod door. The front door is reserved for parent, staff and emergency use only.
  • Following the 8:45 am bell, when all students are inside the school, the pod doors are closed. Students arriving late should enter through the front door and check in with the office before going to their classrooms.
Safe Arrival Phoning Program

The Safe Arrival Phoning Program calls the studentís home for every unconfirmed absence. This is to ensure the safety of our students on the way to school.

If your child is going to be late or absent, the school must be notified. For your convenience, our answering machine is on 24 hours a day to record your message outside of the regular office hours. Please telephone the office with the following information before 8:45 am:

  • Name of the child
  • Childís grade, division number, or teacherís name
  • Date of absence or in the case of lateness, when he/she is expected to arrive
  • Reason for absence
Students Arriving Late to School

After 8:45 am, all students arriving late are to report to the office before reporting to their classrooms.

Late students create an unnecessary disruption for the class and frequent lates will result in discussions with the student and parents.

Traffic and Bicycle/Scooter/Skate-Board/Rollerblade Safety

If your child is riding a bicycle, scooter skate-board or rollerblades to and from school, make certain he/she knows and observes the rules of the road and wears a helmet.

All bicycle, scooter, and skate-boarders must dismount when arriving on the school grounds and walk their wheels directly to the bike racks. All bicycles must be equipped with proper locks for outside storage. Rollerbladers are to remove their rollerblades as soon as they reach the school. Please be sure to bring appropriate footwear to change into.

Students are reminded in the classroom and at school assemblies of the safety rules for going to and from school. Please help teach your children good safety habits.

Parking Lot/Drop Off and Pick Up

Parking at Port Guichon is very limited and we ask your cooperation in helping to keep our traffic lanes clear and our students safe.

  1. Please do not park your car in the traffic circle at the front of the school. There are a number of buses that drop off and pick up students and they need access to the traffic circle.
  2. Please respect the "Staff Parking" area of our parking lot.
  3. Park your car in a safe manner, without blocking the traffic lanes for our busses, and walk to your child's pod door to drop them off or pick them up.
  4. Please use the pathway from Kelly Drive onto the school grounds. This is actually closer for most children to reach their pod doors.
  5. Please do not block the driveways on Kelly Drive and watch for pedestrians, cyclists, skateboarders and rollerbladers.
Students Leaving The School Grounds

Under no circumstances are students to leave the school grounds between 8:45 am and 3:00 pm without prior consent. If a parent makes an arrangement for a student who usually eats lunch at school to go home for lunch, please send a signed note to the classroom teacher detailing the specifics. Each such instance requires parent consent, therefore, the note of permission must be date and time specific.

Lunch Break

The lunch break at Port Guichon is from 12:00 noon to 12:52 pm.
First bell is at 12:47 pm and classes begin at 12:52 pm.

To ensure the supervision and safety of your children during the lunch hour, both home and school need a schedule which each child is to follow. At the beginning of the school year, a notice is sent home with each child for their parent/guardian to complete indicating whether the student will be going home for lunch or staying at school.

We encourage you to have your children come home for lunch for the following reasons:

  • the break in the students' routine is refreshing and energizing
  • it provides an opportunity for more adult and individual contact
  • it provides for more supervision and personal direction

For safety reasons, students are not permitted to go home for lunch with another student unless a written permission note signed by each parent is given to the classroom teacher on each occasion.

Students will only be permitted to leave the school grounds at noon with your written consent. If your child usually eats lunch at school, but on a specific occasion will be coming home for lunch, please send a note to the classroom teacher that morning. What your child does off the school grounds at noon hour is a common concern and perhaps you might take some time to discuss this with your family.

Students Bringing Lunch to School

Students who bring their lunch to school are expected to observe the procedures established. Specifically, students are required to remain on the school premises for the duration of the lunch break. Appropriate classroom and playground behaviour is also expected during the lunch break.

Please Note: Many of our classrooms are "PEANUT FREE" due to severe allergies. We appreciate your respect and cooperation in this matter.

Rainy and Extremely Cold Days

If, between 8:30 and 8:40 am, the weather is extreme, a double bell will indicate rainy day inside privileges and the pod doors will be opened. Students are not to use the front door.

Students may choose one of the following.
(Once the decision is made, the student must stay with that choice.)

  1. Stay in the classroom (and use appropriate inside behaviour).
    If this choice is made, students are to be engaged in quiet activities such as playing board games, working at centres, reading, doing homework, or other activities as suggested by the teacher.
  2. Go outside.
    If this choice is made, students should be dressed in proper rain gear and

Students may choose one of the following.
(Once the decision is made, the student must stay with that choice.)

  1. Stay in the classroom (and use appropriate inside behaviour).
    (same as recess above)
  2. Go outside at 12:15 pm.
    (dressed appropriately - same as recess above)
  3. Participate in teacher-sponsored activities as scheduled.

Consequences For Not Acting In A Responsible Manner
Students not acting in a responsible manner will lose the privilege of staying indoors and will be sent outside. If the irresponsible behaviour persists, the student may lose all inside privileges.

Dismissal From School

For safety reasons, it is expected that all students will go directly home or to a parent-designated home as soon as they are dismissed at 3:00 pm (1:45 pm on Wednesdays) unless they are involved in a teacher-sponsored activity.

Students must first go home and report to their parents if they intend to play on the school grounds or go with friends after school. The office telephone is not to be used by students to make arrangements for after school visits, activities, or rides home in inclement weather.

Friends or Relatives Calling For A Child

Teachers are instructed not to release children to strangers. Therefore, if a relative or friend is calling for your child, please write a note to your childís teacher or, in case of emergency, call the school office. This is more than a courtesy - it is for the protection of your child.

Taking Children Out of School

Whenever possible, it is expected that medical and dental appointments will be made during out-of-school hours. However, if this is not possible, please send a signed note to the teacher stating the date and the time early dismissal is required.

Students will only be dismissed from the office, therefore, parents may meet their child at the front of the school.

Contacting The Teacher

Many teachers are busy with a variety of activities before and after school helping individual students, sponsoring student activities or extra-murals, attending meetings, preparing lessons, marking and attending appointments. If you wish to talk to your childís teacher, please telephone the school before or after classroom hours, or during the recess or lunch break in order to speak to the teacher and arrange a mutually agreed upon appointment time.

School First Aid Procedures

First aid is administered to any child experiencing an injury at school. If the injury is a minor scratch or bump, first aid will be administered without contacting the home.

If a student becomes seriously ill or injured while at school, we will attempt to contact the parents or the person listed on the Emergency Card. Only after contact with the parents or another responsible party will the child be sent home. If contact cannot be made, the child will be made as comfortable as possible in the medical room and will remain there until he/she feels well enough to return to class. If the illness or injury appears to be serious and we are unable to contact a responsible party, medical advice will be sought and followed.

It is extremely important, therefore, that you provide the school office with current home and emergency contacts and telephone number and notify us immediately of any changes.

Emergency Treatment of Students with Medical Problems & Medication at School

If your child requires medication in emergency situations at school, you must fill out a "Request for Administration of Medication at School" form. Please contact the office and request a form. Have the form completed by your doctor, sign it yourself and return it to the school office, together with the required medication, as soon as possible. This procedure complies with the School District Policy regarding medications taken on an emergency basis. If there are any questions, please leave a message at the school and the School Nurse will return your call.


Please be sure to note your childís allergies on the emergency card each year. Please see the section on Medication at School above and request a form if necessary.

If your child is allergic to peanuts, please inform his/her teacher and a notice will be sent home to your child's class declaring that classroom a "Peanut Free" class.

Student Illness

Please do not send a sick child to school. Normally, children who are too ill to go outside at recess are too ill to be at school. Sick children who come to school are a source of infection for others and they do not function well in the classroom.

Please use the following guidelines from the Fraser Health Authority when
deciding if your child should stay home. Please keep your child home if he/she:

  • Has symptoms such as a severe cough, runny nose, sneezing, etc.
  • If these symptoms do not clear up within a reasonable time, please see your family doctor.
  • Has a fever.
  • Is too sick to participate in all normal school activities.
  • Has a suspected or known communicable disease (i.e. strep throat, pink eye, chicken pox or other undiagnosed rash). Keep them home until they are no longer infectious.
Toys and Valuables from Home

Students are not to bring electronic or other toys from home. Too often they are misplaced or broken. Please have your child keep their games and toys at home, unless they are requested to bring them to school by their teacher. Students are discouraged from bringing or wearing good jewelry at school. Items are often broken or lost during gym or while playing outside during recess and lunch breaks.

Lost and Found

Please ensure that your child's personal school supplies and equipment, such as lunch bags, gym clothes, rulers and exercise books are clearly marked with the child's name. It is a good idea to label your child's clothing, especially jackets, sweatshirts, hats and gloves.

The lost and found is located in the back hallway of the school and is readily accessible to students and parents. Please check this area often. Please check with the office for lost keys, jewelry and small items. At the end of each term, all unclaimed items will be given to a local charity.

Library Hours and Expectations

The Port Guichon Library is open and staffed by our teacher-librarian for three days each week. All Port Guichon students will have regularly scheduled class times in our library as well as some "open" library time. Students will be expected to take books home for personal reading enjoyment, as well as research for class assignments and projects. We expect our students to behave in a quiet and studious manner. All library materials are to be treated with respect and returned to the library in a timely manner.

Port Guichon library books are signed out for a two week loan period, although most primary classes return books within one week. Kindergarten classes start with one book and move to more as the year progresses.

In addition to regular class hours, the library is open after school until 3:30 pm on the days when our teacher-librarian is in the school. The teacher-librarian welcomes students to return books, do homework and to receive individual assistance with book selection, assignments, or general reading. Parents are welcome to accompany their child to the library during these after-school hours.

Parent volunteers are always welcomed in the library to shelve books, assist with special events and book exchanges. Please contact the teacher-librarian to arrange a convenient time for you to volunteer.

Extra-Curricular Activities

A number of activities will be provided for students throughout the school year. These activities occur before school, at lunch break, or after school and are sponsored by teachers on their own time. Notices will be sent home if the activity occurs outside of normal school hours.

If you also have time to give and would like to help in sponsoring an activity in the area of sports or crafts, please contact the office.


Our goal is to keep you well informed about school events. To achieve this goal, a monthly newsletter will be sent home with the youngest child in the family on a Wednesday, close to the beginning of each month. Additional "News Notes" may be sent home on a Wednesday in the middle of the month. A monthly calendar will also be sent home with the newsletter at the beginning of each month. Additional copies of the newsletters are available from the office if you have not received yours.

Please check the School and Community Notices bulletin board at the front of the school for other notices of interest to our community.

Reporting Student Progress to Parents

There are 5 reporting periods in the year:

  • 3 formal report cards
  • 2 informal reports

Formal report cards are issued for each term, three times a year. The two informal reports are designed to be the ongoing communication between home and school that keeps parents regularly informed about the progress of their children. Teachers determine how they will best communicate informally twice a year with parents.

Some examples of informal reports are conferences (telephone, parent/teacher, 3- way, student-led), written or oral interim reports, portfolio reviews, or journals. In addition to these 5 reporting periods, at Port Guichon, we recognize the importance of parent support at home to your child's education and offer opportunities for parents to meet with their childís teacher after each formal report card. If you have a concern, or if the teacher has a concern, an interview to discuss your child's
progress is important for success. It is our belief that any academic concerns need to be addressed to the classroom teacher first.

Individual Education Plans (IEPs)

Individual Education Plans (IEPs) are written records which document the
individualized planning process for students with special educational needs. Individual planning is a continuous and integrated process of instruction, assessment, evaluation, decision-making and reporting.

An IEP comes in two forms. A student can be working on an ADAPTIVE
program, whereby a student uses strategies that support them in achieving the learning outcomes of the Provincial curriculum. Adaptations may include adjustments to assessment, instruction, environment or resources. Intermediate students on an adaptive IEP will receive letter grades and effort marks.

The second form of an IEP is when a student is working on a MODIFIED
program. Modifications are changes to learning outcomes that result in a student's
earning outcomes being substantially different from those of the Provincial curriculum. Modifications are specifically selected to address a studentís special needs. Intermediate students whose subjects are modified will receive "**" instead of a letter grade, but they will receive an effort mark for that subject area.

Resource Personnel/School Based Team

Learning Assistance Teacher - provides individual and small group help inside
and/or outside the classroom for those students who are experiencing learning challenges and need help in curricula areas, for those students that demonstrate giftedness in a particular area, and for those students who require English as a Second Language support.

School Counselor - here one day a week, our counselor provides both individual and small group help to students who may be experiencing social, emotional, or learning challenges.

The following itinerant staff members provide support to Port Guichon students:

Mainstream Support Teacher - provides support programs (through an IEP) for those students identified with chronic and/or intellectual disabilities. This teacher coordinates with the classroom teacher and teaching assistants involved with working with these students in the regular classroom setting.

Speech Language Pathologist - provides assessment, therapy and consultative
services for students who experience articulation, language, and/or voice disorders.

District Psychologist - provides assessment of students to obtain information pertaining to their educational progress and to recommend appropriate programs.

Aboriginal Support Worker - provides academic and cultural support for those students identified as having aboriginal decent.

Child and Youth Care Worker - provides family and school support for students experiencing difficulty at home and/or at school. The Child and Youth Care Worker works in consultation with the other members of the school based team.

Public Health Nurse - visits the school once a week. Contact can be made by parents through the Fraser Health Authority at 604-952-3550 or by leaving a note at the office.

Delta Police School Liaison Officer - provides awareness programming for each grade level with various subject matters, works with students and staff during school events, and supports the schoolís obligation for maintaining a safe and positive atmosphere for learning.